Smart accounting and
inventory, finally under one roof.
AD Account Desk brings invoicing, expenses, stock and real financial reports into one calm workspace — so small businesses can close their books in minutes, not weekends.
In Zambia, it is integrated with ZRA Smart Invoice (VSDC) — every sale is fiscalised as you bill it.
Free 14-day trial · No card required · Set up in minutes
Billing and ZRA, in one step
Bill your customer and the sale is fiscalised as you post it — the ZRA receipt number, SDC ID and QR code print straight onto the invoice. No second system, no re-keying, and no month-end reconciling two sets of numbers that were never going to agree.
Fiscalised as you bill
Post a sale and it reaches ZRA Smart Invoice there and then. The receipt number, SDC ID and QR code print on the invoice and the till receipt.
ZRA item codes
The full ZRA-published classification list ships with the product and is searchable inside the product form. Pick the code instead of hunting for it.
Credit & debit notes
Filed against the original ZRA receipt — including amount-only price-difference notes that adjust value without touching stock.
Zambian VAT
Standard-rated, zero-rated and exempt, plus Category B minimum taxable value where VAT is charged on the recommended retail price.
Sales Book & Z-Report
The ZRA reporting you actually get asked for, generated from the same ledger your invoices came out of.
Sandbox first
Run the whole flow against the ZRA sandbox — register the device, code items, raise an invoice, issue a credit note — and inspect every request and response before anything real is filed.
Real accounting, without the busywork
From your first invoice to your year-end reports — every part of the business talks to the same ledger, so the numbers always agree.
Invoicing & billing
Send polished invoices in seconds. Each one posts to receivables, tax and the ledger in a single step — no double entry by hand.
Seamless inventory
Stock moves the moment you sell or buy. Track quantities across locations, set reorder points, and never oversell again.
Double-entry ledger
A proper general ledger underneath everything. A ready-made chart of accounts means your books balance from day one.
Bills & expenses
Record supplier bills and everyday expenses, track what you owe, and pay on time with a clear payables view.
Financial reports
Profit & Loss, Balance Sheet, Trial Balance and aging reports — all live, all balanced, ready whenever you need them.
Tax & VAT returns
Tax is calculated on every transaction and rolled into period returns automatically, so filing season is never a scramble.
Multi-currency
Invoice and pay in any currency. Account Desk tracks exchange gains and losses so your reporting currency stays accurate.
Bank reconciliation
Match transactions to your bank feed and reconcile in minutes. Catch missing entries before they become a problem.
Customers & suppliers
Keep every contact, balance and statement in one place. Open a party and see exactly what they owe — or what you owe them.
Live in three steps
Most businesses record their first sale within half an hour of signing up.
Create your company
Name, currency and fiscal year. Seed a ready-made chart of accounts with one click and you’re ready to trade.
Bring in your data
Type your customers and products, or paste a CSV from Excel, Sheets or your old accounting tool. Duplicates are skipped automatically.
Sell, buy and report
Every sale and purchase posts to the ledger and moves stock on its own. Open any report and the numbers are already there.
Small touches that save real time
AD Account Desk handles the fiddly parts in the background, so you can stay focused on running the business.
Simple, honest pricing
One software fee, then add companies and users as you grow. No per-transaction charges.
Customer
For businesses running their own books.
Partner
For resellers & implementation partners.
T&C apply for partner. Read the terms & conditions →
All plans include daily backups, full reports and CSV export of every record. No lock-in.
Questions, answered
Does Account Desk work with ZRA Smart Invoice?
Yes. Account Desk is integrated with the ZRA Smart Invoice system (VSDC). When you post a sales invoice or complete a POS sale it is sent to ZRA automatically, and the ZRA receipt number, SDC ID and QR code print on the invoice and the till receipt. There is no second system to re-key the sale into.
Can I test Smart Invoice before sending real invoices to ZRA?
Yes. Account Desk runs against the ZRA sandbox as well as production, so you can put a full billing cycle through it — register the device, code your items, raise an invoice, issue a credit note — and inspect the exact request and response for every call before anything real is filed.
Does it handle ZRA credit notes and item classification codes?
Yes. Credit and debit notes file against the original ZRA receipt, including amount-only price-difference notes that adjust value without affecting stock. The full ZRA-published item classification list is built in and searchable, and VAT categories include Category B minimum taxable value on the recommended retail price.
Can I move over from my old tool?
Yes. Import your chart of accounts, customers, suppliers and products from a CSV exported by Excel, Google Sheets or most accounting tools. You preview everything before it commits, and duplicates are skipped automatically.
Is this real double-entry accounting?
Yes. A proper general ledger sits under everything — every invoice, bill, payment and adjustment posts balanced journal entries, so your Trial Balance and Balance Sheet always agree.
Can I manage inventory and accounting together?
That’s the point of Account Desk. Selling or buying an item moves stock and posts the accounting entry in the same step, so your inventory value and your books never drift apart.
Do you support multiple currencies and companies?
Yes. Trade in any currency with automatic exchange gain/loss tracking, and run several companies under one login — each with its own books.
Is my data safe — and can I get it out?
Your data is encrypted, backed up daily, and audit-logged on every change. Every list exports to CSV and there’s no lock-in — you can leave any time with your books intact.
Ready to close your books in minutes?
Set up your first company in five minutes — no card, no commitment.
SSL everywhere · Daily backups · Audit log on every change